Exciting New!! Featured in "Best Wedding Planners in Virginia Beach" Article

Wow, I'm still tickled by this. Vivid Expressions is honored to be named one of the "Best Wedding Planners in Virginia Beach" in an article posted by Yahoo Associated Content on September 28, 2010. We were one of 5 top notch Wedding Planning companies in Virginia Beach. Check out the article by Stephanie Espiritu below... enjoy!!

http://www.associatedcontent.com/article/5825778/best_wedding_planners_in_virginia_beach.html?cat=23

Left Behind - Waisted Favors, Waisted Money

The last song is playing, the guests are saying their "Good-byes", and the blissful Bride & Groom are heading to their honeymoon suite. As the Ballroom or Reception hall's lights raise and the room is illuminated the break-down process swiftly begins and dozens of staff and event professionals buzz around clearing, uninstalling, removing and cleaning. Now, if I've done my job my Client is completely oblivious to this is "Behind the scenes magic" however if you've ever attending a wedding reception odds are you've noticed one thing we occasionally see as well.

Think about, the celebration is coming to end and you begin to gather your jacket, purse or keys. You look down and you see them. Scattered across the table - leftover favors. Maybe you feel bad that the Bride & Groom took the time (and money) to select those bottles of bubbles or tulle wrapped Jordan Almonds (which I personally avoid) and you decide to take one just out of courtesy. Of course, they will probably end up in a drawer or even the trash once you get home.

THE PROBLEM:

Some Couples spend a good deal of money purchasing the same old types of "generic" favors for 50, 150, 225, 300 or more guests only to have about half of them left behind on the tables after the event is over. So why are they left behind? Because they are so generic or simply don't have any practical use. After all, not everyone will want a tiny tube of bubbles. The truth is, I always advise my Clients to spend money on the things they really want as a part of the experience of their special day. I ask them to think creatively and "out-side-of-the-box" when it comes to traditions. Some Couples have simply choosen not offer their guests favors however, they often feel guilty about not having something special designated as a souvenir of their "Special Day".

THE SOLUTION:

The solution is to make favors unique and to only give favors to those who REALLY want them. Select favors that guests can only receive if they really want them - items that are made "on-the-spot" or that serve a purpose other than just remembering the day. Here are a few great ideas that wont be left behind on the table:

Take-away Buffets or Bars:
Candy or Dessert Buffets continue to be very popular. Gee, I wonder why? Perhaps it is the fact that they allows us to have that "kid in a Candy Store" feeling. It's a great favor option because guests can select and package their own goodies in bags or boxes designed to commemorate the day. Because this is self-serve only the guests who want the candy (and will take the candy home) will get the candy. For a more Adult favor consider other theme "Buffets or Bars" such as Cigar Bar with a professional who hand-rolls cigars with custom design label band displaying the Bride & Grooms name. Also, consider a Coffee Bar. I know a vendor who produces custom roasted gourmet coffee so I suggested to a Client to have some custom printed mugs or small packaged bags of coffee right next to the Coffee station. That way only the coffee lovers would pick one up.

On-the-spot Art:
Smile!! Personal pictures made on the spot are another way to make sure only the guests that want a special keepsake will take one home. Photo booths are not just for Corporate Holiday Parties, Sweet Sixteen or Bat/Bar Mitzvah celebrations - for the last few years Photo booths have gained and still continue to grow ing popularity for wedding receptions of fun and fabulous Brides & Grooms. Usually, the Booths are an all inclusive services. They are set-up with an operator throughout the event and in a matter of about 3 minutes guests walk away with a few photos that usually has the Couples name and date on it. In the same 3 or 5 minutes you can also have a Caricature Artist draw pictures of your guests. Once again, only the guests who want one will receive one.

Double Duty Favors:
Lastly consider favors that may serve two purposes - perhaps acting as decorative elements for the table. For example: I sometimes have Clients who would love to have chargers or elaborate place setting at the tables but find it is outside of the budget. Instead we print Special Cards. Menu cards are placed at every seat with special messages such as a poem or lyrics from the Couples first dance song to enhance the look of each place setting. These cards then serve multiple purposes - decorating the place setting, informing guests of the menu, sharing a sentimental touch and guests can opt to take it with them as a memento.

Finally, select a favor that guests are never meant to take home anyway. This is one of my favorite favors, Donation Favors. Donation Favors are available for Brides, Grooms, and other Party Hosts who want to give a charitable (and tax-deductible) donation in lieu of buying traditional wedding or event favors for their guests. The organization provides them with special favors (personalized cards, elegant bookmarks, etc.) along with information about their donation gift. Usually, the suggested donation is anywhere from $2 to $5 per guest which includes the cost of printing. Best of all, these favors are never a waist of money!

Behind the Design: Theme vs Style

Behind the Design: "Theme vs. Style"

I had a couple of Design Consultations this week which for me are simply a joy because I get opportunity to really get to know my potential Client. Oh, and of course they get to know me too but after viewing a few samples and reviewing my credentials and experience it's really all about them, after all, it's their celebration. I adore learning about their hopes, their dreams, what they love and who they really are. Most importantly I can help them identify their personal style in true design terms.

If fact, I recently had a Bride who was very clear on the "theme" she wanted for her wedding (presenting me with a picture and a two word description) but she was very surprised to find how much time I spent discussing her personal likes and dislikes. Perhaps she thought the process would be like ordering off a menu but we chatting about much more - what she wears, taste in books, even the type of artwork and furniture she leans towards. It was all about identifying her personal "Style" - she was extremely impressed. So, let me share a few basics about the difference between Theme and Style.

Theme:

A Theme explores a general idea or message. This is seen often in Literature, Movies, Television, Theatre, Artwork, Music, etc. The concept of a theme translates well in Event Design because, at it's best, an event venue offers a "stage" for the "scenes" or action of your event to play out - just as it would be conveyed in Books, Movies, etc.

Style:

Style refers to the structure and manner in which content or concepts will be delivered to the audience or user. In story telling, books for example, the author's "style" of writing is very distinct and may or may not appeal to the reader. In visual terms like Fine Art, Interior Design, Graphic Design, Fashion Design and, of course, Event Design style generally falls into a number of very specific defined categories including Modern, Bohemian, etc. Often see in
Visual Art, it's also refers to the "look" achieved through the use of established design techniques and principles such as the minimal use of space and clean lines seen in Contemporary design style.

So, now that we've discussed the difference between "Theme vs. Style" can you think of any designs you've seen that may convey a theme but no consistent style? or a style but not defined theme?

Well, let's see what you've learned. Look at the image below. What is the "Theme" or general concept being portrayed here? How would you describe the "Style" in which the theme is being presented? Eclectic, Contemporary, etc?

How did you do? Did you say a "Beach or Seaside Theme" done in a "Natural Style"? If so, Congratulations!

Style Network Star is coming to Hampton Roads!

Ok, let me start by saying how much I loooove my association - simply some of the absolute best talent and experience in the special events industry in our Region (and beyond) who I'm honored to call my professional colleagues and yes, even friends. Now onto exciting news! Style Network's Donnie Brown of "Whose Wedding is it Anyway?" is coming to Hampton Roads! Own local chapter of the International Special Events Society (ISES) proudly presents "EVENTS UNVEILED - Beyond the Centerpiece" an event showcase featuring event trends, ideas, tips and more from Event Designer Donnie Brown and other special event industry experts.

When?

The Event Showcase will be from

12pm - 9pm

Wednesday, September 29th, 2010

What?

In addition to celebrity Event Designer Donnie Brown, the "Events Unveiled - Beyond the Centerpiece" event will be a fantastic wedding and special events showcase featuring exhibits from a full-range of Event Planners and Professionals as well as tremendous information, creative ideas, industry tends and valuable tips on Invitations, Floral Design, Catering, Lighting Design and even an Ice Sculpture demonstrations.

Where?

Norfolk Waterside Marriott (Norfolk, Virginia)

Norfolk Ballroom

From Cocktails to Concepts, Conversations to Creations... come and join us at this fabulous event! Click here to register today!!

Inside the "Studio-Gallery" - Part II

Events... Art... Design... (with gorgeous Floral Designs generously sprinkled in for good measure) are the major focus of our new Event Design Studio-Gallery. I'm so pleased (ok, down right tickled) to share a glimpse of some of the designs I created for a small gathering of guests at our recent Open House on August 22nd. Did you miss it? No worries... I would love to have you come by to experience more but for now please enjoy!!

Before...
Concept Illustration for a Stylized and Modern garden table centerpiece.
The illustration features orange roses and pink freesia.

Before...

Concept Illustration of a classic garden inspired by the colors, English gardens, and gazebos featured in the the butter and blue linen.

After...

The Lantern Centerpiece complements the lines and imagery of the gazebos depicted in the speciality linen, pulling the garden theme together.

Before Concept Illustration -

A "Floral Sculpture" Design with fresh flowers creating the vase entitled

"Flower Vases"

After - Completed Floral Sculpture

This large concept piece features a "Vase" made of fresh flower presenting greenery and branches adorned with crystals.

Diamonds and butterflies

Ok, I'm more than just smitten... I'm in love!! Truly, head over heals. Don't get me wrong. I love my own precious ring but if you know me (um, and if my design for the company logo didn't give it away) then you know how much I absolutely adore butterflies and this collection of brilliant "Calla Diamond" designs are simply breathtaking.

For Brides (or Grooms preparing to pop the question) with a fluttering flare this ring design may be for you. Created by jewelry design Nelson Ho, the "Calla Collection" was inspired by the playful dance in the flirtation of a butterfly and a Calla Lily. The four uniquely cut diamonds brought together to form a butterfly (as seen in the three rings on the left) or with a large stone with two butterflies clusters on either side of the setting. Also available in earrings and a necklace design - this cut certainly enchants the heart. See more of the Calla Collection designs and find dealers at Callacut.com

Rules for a Hurricane Wedding

As some of you may know, I first became introduced to the wedding planning industry after my own lovely wedding which took place only two days after Hurricane Isabel devastated the Southeastern Virginia in 2003. And while I hope you will never be faced with dealing with 2/3s of your State loosing power and your Governor issuing a "State of Emergency" on your wedding day, with the approach of Hurricane Earl I felt the need to share some key tips for executing a happy hurricane wedding.

If a Hurricane strikes three, two or even one day before your wedding day there is some good news. Usually the weather after such a storm is pristine - clear skies, mild weather... simply beautiful. However, the bad news is depending on the severity of the storm many basic services and resources may be compromised such as roads that are flooded, landscapes that may be littered with fallen trees, and electricity, gas, telecommunications services which may be out for days if not weeks. But, as most of us in the Event Industry know, in many cases the show must go on. And if your Great Aunt Lulu is able to make the trip, the Officiant is able to show up and if your adoring Fiance and you are able to walk down the aisle... "I dos" will be said! Here are just 5 things to keep in mind for your wedding if it happens to be in the path of a Hurricane.


It takes a Village or in this case a "Team":
The most important element of a Brides wedding (besides the Groom of course) will aways be the Team... yes, I said "Team" of people that it will take to make the day possible. Consider two types of Teams for your wedding.

• The Pro Team - These are the "Professional Wedding Vendors" you have hired for your wedding day. They include your Planner/Coordinator, Ceremony Site, Reception Site, Caterer, Baker, Florist, DJ/Band, Rental Companies, Mark-up Artist, and another service providers needed to create the event. This is were all of the detailed research, expense you've invested, and quality of professionals you've selected for your special day will pay off. The most Professional Vendors will have not only have tremendous skill and experience but will have plans, solutions, and capabilities to deal with emergencies. For example: Chariots for Hire, a local Horse drawn carriage company, actually have a tractor trailer available to transport the Horse & Carriage through flooded areas.
  
• The Support Team - These are the friends and family you've chosen to be a part of your very special day. Usually these people were chosen because they are reliable and genuinely care about your happiness and well-being. Also keep in mind that a wedding is a huge commitment for a Bridal Party. From purchasing dresses and accessories to fittings and rehearsals - your Bridal Party is investing a great deal of their own personal time and money to insure you experience the wedding day of your dreams. But their involvement doesn't end there. Often times it is your "Support Team" of friends and family that you will turn to for advice, encouragement, to laugh with, and offer so much emotional support. In the case of an emergency you may have to ask even more of them and so it may be important to let them know you may be calling on them if an emergency hits to help out. Don't just assume they will know that in advance that you'll be calling on them and be mindful that they may have to deal with their own family concerns too - just ask them in advance if they wouldn't mind helping if needed.

Tangible Vision:
During the planning process your taken great care to create a vivid vision of every single detail of your wedding.

• Bridal Binder - Most Brides have their planning materials in a binder - keep it handy!
  
• Share the knowledge - Your Planner/Coordinator should have copies of all of your materials such as contracts, diagrams, contact lists, timeline, etc. If a picture is worth a thousand words then our concept illustrations help to give our Brides a library of information at a glance, creating a quick blueprint of the wedding.
  

Communication:
Can you hear me now?!? Being about to share information, trouble shoot and make last minute changes smoothly and without confusion is going to be key.

• Vendor Communications - Talk to your vendors before the storm hits! Confirm delivery schedules, appointments, and reservations (such as hotel rooms for the night of). Express your concerns and discuss their procedures. If you haven't already done so, talk to your venue about Rain Site options or if they have a generator on site. Also, review the cancellation policies again. Most locations will honor your reception on another date - giving you the option of a "Wedding Celebration Party" on another day following your wedding instead of a "Wedding Reception" on the day of your wedding. This way you are all on the same page.
  
• Point of Contact - If you already have a professional Wedding Planner/Coordinator you place then your are more than likely in good hands. Your Coordinator (and their own team) will be more than able to handle the many moving parts of your wedding day. Just be sure to provide them with the most up-to-date contact information for yourself, your Bridal Party, and your Vendors. If you do not have a Planner be sure to discuss your designated Point of Contact with your Vendors since the odds are you will be far to busy on your wedding day. Many Vendor Contracts only list one authorized Point of Contact so you you have an alternate be sure to not only inform them but see if they require any written authorization forms from you prior to the day of.
  
• Information Network - Your Participants should have phone lists. Your Coordinator and Bridal Party (usually Bridesmaids) should have lists for Bridal Party Members and Vendors.

Logistics:

• Transportation - Make sure you have your transportation plan in place not only for yourself and Bridal Party but for any deliverable that need to be transported during your wedding day such as programs, favors, placecards, etc. If you don't have a plan already in place with your Professional Wedding Planner/Coordinator then you and your Bridal Party will have to take on the task of planning and executing a transportation plan. Note: During power outage Gas Stations may not be accessible so be sure to fill your car with gasoline before a storm hits.
  
• Communication Devices - Try to write down the landline telephone number of each location you will be at that day such as Hotels, Church, Reception Sites, etc. Remember to charge your cell phone and make sure you have a landline phone available. Note: Cable Provider Telephone Service will not work in a power outage however, Analog Phone Service will.
  

Emergency Basics:
Typically your Coordinator will have his/her "Emergency Kit" on site but if you'd like to have a few additional items handy here are a few recommendations.

• Batteries (in a variety of sizes)


• Boom Box/Radio (with CD Player & CDs for ceremony music)


• Bottles of Water (a case of water is a great idea)


• Food (Consider snacks like crackers, energy bars, dried fruit snacks, etc.)


• Toiletries (including Deodorant, Bounces dryer sheets which helps repel bugs, tissues, breath mints, hand-sanitizer, clear nail polish, disposable razor, brush, hair pins/combs, lint brush, candles & matches, safety pins, etc.)

Bonus!
Ok, here's a bonus tip...

Be Positive and cherish the day! - Let go of the negativity and the things you can't control. Forget the old saying, "What can go wrong, will go wrong". Instead, trust in the high-quality Professionals and Vendors you've chosen and "What can go right, will go right". Be Positive, thankful for your support team, and remember that not only is everything thing going to be "ok" but at the end of it all you will sharing one of the most important days of your life with the people who love and mean the most to you. After all, no one lies in bed at the twilight of their life wishing they'd spent more time away from their family and friends. Special events are milestones go by faster than you can imagine so enjoy them!